IWeb Administrator Guide |
Users with the Facility Client user access level in IWeb must select an organization (IRMS) and facility upon login.
Facility Client users have access to the following IWeb core menu categories and items:
Menu Category | Menu Item |
Favorites |
Add/Edit Favorites |
Main |
Home |
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Login |
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Logout |
Patient |
Search/Add |
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Demographics |
Vaccinations |
View/Add |
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Forecast |
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Summary |
Settings |
Personal |
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Forecast |
Change Password |
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Help |
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The following permissions are available for use with the Facility Client user access level. See the User Management Settings topic for information on how to assign permissions to users.
Permission | Description | |
Allow Provider Manual Deduplication |
As long as the Allow Provider Manual Deduplication property is enabled, this permission allows the user to view the manual deduplication queue. |
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Allow Public Lot Addition |
When this permission is given, the Funding Source PUB/PRVT options display on the Lot Number Maintenance [Add] page. If this option is not enabled (deselected), the Funding Source field contains PRVT.
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Block Administered Vaccine Entry |
This permission blocks the user from entering administered vaccines. |
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Block Adverse Reaction |
This permission prevents the Adverse Reaction field from displaying. |
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Block Contraindication |
This permission prevents the Contraindications button from displaying on the Vaccination View/Add pages. |
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Block IWeb Core Access |
This permission prevents access to the IWeb Core application specifically for First Responder and Mass Immunization users.
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Block Patient Data Access |
This permission displays only these menus categories for Registry Client users:
Organization (IRMS) Client and Facility Client users can only see the above menu categories and the links that are available to them. This permission enables these reports: Reports > Reports Module:
Reports > State Reports:
The Administration menu is enabled only for Registry Client users and offers these sections:
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Block User Management Access |
This permission blocks the user from accessing the User Management pages. See User Management Settings. |
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Block Vaccination Access |
This permission blocks the Vaccinations category from appearing on the menu. See Vaccinations. |
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Bypass Ordering Requirements |
This permission allows the user to skip the Correct Lot Decrementing step in the ordering workflow. |
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CASA Export |
This permission allows the user to access the CASA Export menu category. See CASA Export. |
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Correct Lot Decrementing |
This permission allows the user to correct lot decrementing. |
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Create/Send Messages |
This permission enables the menu and submenu items that allow for messaging within the Organization (IRMS)/Facility. See Messages and Send Automated Messages. |
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DTT Export Source Option |
This permission enables the DTT Export link to display in the Exports menu category. The export source determines whether the original record (reserve) or the current record (master) is exported. See Import/Export. |
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DTT Import Access |
This permission enables the DTT/HL7 Import link to display in the Imports menu category. See Import/Export. |
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DTT Profile Creator |
This permission enables the Create DTT Profile button to display on the DTT Import and DTT Export pages. See Import/Export. |
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Default Vaccine Management |
This permission allows one user from the organization/facility to select a set of default lots for everyone in the organization/facility. It also allows the Default Lot Numbers link to appear in the Lot Numbers menu category and the Facility link to appear in the Settings menu category.
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Executive Dashboard Access |
This permission enables the Executive Dashboard menu category and links (Default View and Setup Views) to display. See Executive Dashboard. | |
First Responder Access |
This permission allows users to access the First Responder application. See the First Responder Module User Guide. | |
Inactivate Lot Numbers |
This permission enables the user to inactivate lot numbers. | |
Inactivate Patients |
This permission enables the user to view Inactive patients and inactivate them on the Patient Demographics page. | |
Lead Management Access |
This permission enables the Lead menu (with the Letters, Reports, and Maps links) to display. This is only applicable when the Lead module is enabled. See the Lead Module User Guide. | |
Lead View Access |
This permission enables the Lead menu (with the Screening History link) to display. This is only applicable when the Lead module is enabled. See the Lead Module User Guide. | |
Lot Number Manager Access |
This permission enables the Lot Numbers menu category to display. See Lot Numbers. | |
Lot Number Manager Edit |
This permission can only be given if the user has the Lot Number Manager Access permission.
This permission (Edit) allows the Lot Number and Manufacturer fields to be modified on the Lot Number Maintenance Update page even if the lot has already been used.
All reports and pages that display Lot Number when the lot number has been updated display the new value. These include:
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Manage Reminder/Recall |
This permission enables a user to access all options for Reminder Recall: Reminder Recall, Run Templates, Create Templates, and Manage Cohort. See Reminder/Recall.
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Management Reports |
This permission enables the Management Reports link under the Reports menu category. See Management Reports.
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Map Designer Access |
This permission enables the Map Designer link to appear under the Reports menu category. | |
Mass Immunizations / Dispensing (WA) |
This permission enables the Mass Immunizations application to appear in the Select Application drop-down list. See the Mass Immunizations Module User Guide. | |
Master Patient Data Access |
This permission allows public health users to view private fields for other organizations. This permission can be assigned to Facility Client/View, Organization (IRMS) Client/View, or Registry Client/View users. This permission:
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MyIR |
This permission displays the MyIR link on the menu for access to the MyIR application. | |
PHC-Hub Access |
This permission allows users to access the PHC Hub application interface. PHC Hub access is controlled by a role-based permissions scheme driven by the permissions and user-access levels defined in IWeb. This permission is a prerequisite to the roles. Roles include:
Also see Keycloak Roles for SSO access. |
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Physician Administration |
This permission enables the Physicians/Vaccinators menu category to appear. See Physicians/Vaccinators. | |
Provider Ordering |
This permission displays the Orders/Transfers menu category and the Alerts, Current List, and Search History options. Before creating a County View user ID, however, the County View user's organization (IRMS) must first enable the Local Approver option. See Orders/Transfers. | |
Query HL7 Access Only |
This permission allows School Nurse users to be given the HL7 Upload permission to send HL7 queries, but not HL7 updates, to the immunization registry. See Import/Export. | |
Remote Clinic Export |
This permission displays the Remote Clinic link in the Exports menu category. | |
Run Reminder/Recall |
This permission displays the Reminder Recall menu category with the Reminder/Recall links. The Save Cohort link does not display on the Output Select page. If the Enable Global Search option is enabled, Facility Client and IRMS Client users can use the Registry Client user's saved searches under Run Templates if the organization (IRMS) and facility match. The Manage Reminder Recall permission enables a user to access all options of Reminder/Recall: Reminder/Recall, Run Templates, Create Templates, and Manage Cohort. See Reminder/Recall. | |
Security Access |
This permission allows specific Administrative reports to appear under Reports > Reports Module. The reports that this enables are:
This is only applicable when the Security module is enabled. |
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Serology Management Access |
This permission displays the Config Serology link on the Administration Main Menu page when the Enable Serology property is enabled. This option was created for providers and public health clinics that were already using the registry for immunizations, but wanted to be able to record serologies for their employees. It is simply a recording tool and does not factor into the forecast. See Config Serology. | |
Serology View Access |
This permission allows recording of serology/titer values, separate from immunization records. The Enable Serology property must be enabled. The Registry Settings permission is required to configure Serology Defaults. See Config Serology. | |
State/Local Order Approver |
This permission enables the user to approve orders that have been sent by providers. | |
Suppress Demographics Address Check |
This permission allows a patient to be added or updated without providing address information. The purpose of this option is to allow administrators to edit fields such as Inactive status even if they do not know the patient's current address. | |
System Administration |
This permission displays the Search/Add link on the Administration Main Menu page. The following options are enabled on the Administration Main Menu page when System Administration is enabled:
(Only Registry Client users with the IWeb System Administration permission can access the PHC Hub App Settings page.) |
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UFM Access |
This permission displays the Scheduled Reports menu category and the Schedule buttons for specific Registry, Quality, and Administrative reports (from the Reports Module). See Scheduled Reports & Job Queue. |
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Update Facilities Through DTT or HL7 |
This permission allows existing facilities to be updated from the data submitted via DTT or HL7. This should be used when providers change their facilities frequently and need to maintain them without State Administrator intervention. See Import/Export. |
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Update Password HL7 Access |
This permission allows a user to update their HL7 password. It is used when two systems are synchronizing user information using the MFN HL7 message. For example, if a password is changes on the Hospital A side, this option also synchronizes the IWeb password for the same HL7 user. See Import/Export. |
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View Pocket of Need Reports |
This permission allows the Pocket of Needs Report to be run and viewed (available under Management Reports). See Pocket of Need Report. |
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Waitlist Access |
This permission displays the Waitlist menu under the Patient menu. The facility must also have the Enable Waiting Room property enabled. See Waiting Room and Search/Add/Edit Facilities. |