IWeb Administrator Guide

User Access Level: School Nurse

Users with the School Nurse access level must select their state, county, and school(s) upon login.

IWeb Core Menu Items

School Nurse users have access to the following core menu categories and links in the School Nurse Module:

Menu Category	Menu Item	Notes
Main	Home
	Login
	Logout
	Select School
Vaccinations	View/Add (date of historical shot only)
	Delete	Only those entered by the user
Settings	Personal
Schools	Edit Schools
Reports	School Reports
CASA Export (excludes Indiana)
Help

Permissions

The following permissions are available for use with the School Nurse user access level. See the User Management Settings topic for information on how to assign permissions to users.

Permission	Description
Block Administered Vaccine Entry	This permission blocks the user from entering administered vaccines.
Block Adverse Reaction	This permission prevents the Adverse Reaction field from displaying.
Block Contraindication	This permission prevents the Contraindications button from displaying on the Vaccination View/Add pages.
Block IWeb Core Access	Excluding Registry Client users, this permission prevents access to the IWeb Core application specifically for First Responder and Mass Immunization users.
Block Vaccination Access	This permission blocks the Vaccinations category from appearing on the menu. See Vaccinations.
Bypass Ordering Requirements	This permission allows the user to skip the Correct Lot Decrementing step in the ordering workflow.
CASA Export	This permission allows the user to access the CASA Export menu category. See CASA Export.
Correct Lot Decrementing	This permission allows the user to correct lot decrementing.
Create/Send Messages	This permission enables the menu and submenu items that allow for messaging within the Organization (IRMS)/Facility.
DTT Export Source Option	This permission enables the DTT Export link to display in the Exports menu category. The export source determines whether the original record (reserve) or the current record (master) is exported. See Import/Export.
DTT Profile Creator	This permission enables the Create DTT Profile button to display on the DTT Import and DTT Export pages. See Import/Export.
Facility Administration	This permission enables the Facilities menu category to appear. See Facilities.
Inactivate Lot Numbers	This permission enables the user to inactivate lot numbers.
Inactivate Patients	This permission enables the user to view Inactive patients and inactivate them on the Patient Demographics page.
Inventory Correction	This permission allows user to perform corrections to inventory.
Lead Management Access	This permission enables the Lead menu (with the Letters, Reports, and Maps links) to display. This is only applicable when the Lead module is enabled. See the Lead Module User Guide.
Lead View Access	This permission enables the Lead menu (with the Screening History link) to display. This is only applicable when the Lead module is enabled. See the Lead Module User Guide.
Lot Number Manager Access	This permission enables the Lot Numbers menu category to display. See Lot Numbers.
Management Reports	This permission enables the Management Reports link under the Reports menu category. See Management Reports.
Map Designer Access	This permission enables the Map Designer link to appear under the Reports menu category.
Mass Immunizations / Dispensing (WA)	This permission enables the Mass Immunizations application to appear in the Select Application drop-down list. See the Mass Immunizations Module User Guide.
MyIR	This permission allows public health users to view private fields for other organizations. This permission can be assigned to Facility Client/View, Organization (IRMS) Client/View, or Registry Client/View users. This permission: Switches Patient Demographic Detail/Edit to Master View Displays View Address History on the Patient Demographic Detail page Displays Patient Changes Report and Patient Queries Report Displays Manual Deduplication (both Bath and User Report) only for Organization (IRMS) Client and Registry Client users (not Facility Client or View users). The organization (IRMS) drop-down lists are restricted to the user's organization or the organizations belong to the user's Organization (IRMS) Group. Displays Separate Bad Merges If this permission is granted, all fields on the Patient Demographics page display the fields from the master record. Also: If multiple addresses and/or multiple guardians are enabled, the addresses/guardians that display are the current owner's data. Displays the Patient Demographic Master View (instead of Patient Demographics) Patient address history displays at the bottom of the screen with the Street, City, State, and Zip Code compressed into one field: Full Address. The Phone number field also displays.
Physician Administration	This permission enables the Physicians/Vaccinators menu category to appear. See Physicians/Vaccinators.
Provider Ordering	This permission displays the Orders/Transfers menu category and the Alerts, Current List, and Search History options. See Orders/Transfers.
Provider Recruitment Administrator	This permission displays the Provider Recruitment menu category links (Activities, Vendors, Trainings, Help Desk and Contacts). Additionally, when editing an organization, the Recruitment fields and links appear on the Organization (IRMS) Maintenance page. This is only applicable when the Provider Recruitment module is enabled. See the Provider Recruitment Module User Guide.
Registry Settings	This permission displays the Settings and Define Values sections (includes Define Email Subject)on the Registry Client's Administration Main Menu page. The links that Registry Settings enables are: Registry Vaccine Family Settings Properties Additional Registry Settings Confidentiality Agreement Password Rules Define Email Subject Patient Demographics Display Settings Required Fields Config Vaccines IRMS/Facility Merges Define Health Plans Define High Risk Categories Define Programs Define Associations Limit Manufacturer by Vaccine District/Region to County/Parish Relationships Define Lookups Reminder Recall Exclusions Forecast Preferences Requires the System Administrator permission. See Registry Settings.
Remote Clinic Export	This permission displays the Remote Clinic link in the Exports menu category.
SNM Export Patient Data	This permission displays the Export menu category in the School Nurse module with the Export Patient Data link. School Nurse and School Nurse Facility users can only export patient data based on their assigned school. School Nurse District users can pull information for a specific school in their assigned district, or for the entire district. School Nurse Coordinator users can pull information for any school or school district. Only applicable when the School Nurse module is enabled.
School Nurse Admin Reports Only (WA Only)	Only available for Washington. Allows a School Nurse user to ONLY run Administrative Reports. No other menus are available except Main, Reports (School), Change Password, and Help. The following reports are available: School Immunization Report, First Time Enterer Action Report Notice/Letter Message Facilities Not Reporting Summary of Student Immunization Data School Submission Report Absentee Report School Immunization Report This permission can only be provided to a School Nurse or School Nurse District user and these users cannot be given any other permissions. Users must be assigned to a specific school or district.
School Nurse Annual Report Only (WA Only)	Only available for Washington. Allows a School Nurse user to ONLY run the Annual Report. No other menus are available except for Main and Reports (School). This permission can only be provided to a School Nurse or School Nurse District user. Users with this permission cannot be given any other permissions. Users must be assigned to a specific school or district.
School Nurse Vaccine Administrator	This permission only appears when the Enable Vaccine Administration Permission property in the School Nurse Settings is enabled. When enabled, users with the School Nurse Vaccine Administrator permission can administer vaccines and record historical vaccinations from their School Nurse login. They have full edit/delete permissions on vaccines entered by their organization (IRMS). Vaccinations administered by School Nurse users with this permission do not show as Unverified. Only applicable when the School Nurse module is enabled.
Security Access	This permission allows specific Administrative reports to appear under Reports > Reports Module. The reports that this enables are: Patient Queries Patient Changes Usage Tracking Bad Logins This is only applicable when the Security module is enabled.
Serology Management Access	This permission displays the Config Serology link on the Administration Main Menu page when the Enable Serology property is enabled. This option was created for providers and public health clinics that were already using the registry for immunizations, but wanted to be able to record serologies for their employees. It is simply a recording tool and does not factor into the forecast. See Config Serology.
Serology View Access	This permission allows recording of serology/titer values, separate from immunization records. The Enable Serology property must be enabled. The Registry Settings permission is required to configure Serology Defaults. See Config Serology.
State/Local Order Approver	This permission enables the user to approve orders that have been sent by providers.
Suppress Demographics Address Check	This permission allows a patient to be added or updated without providing address information. The purpose of this option is to allow administrators to edit fields such as Inactive status even if they do not know the patient's current address.
System Administration	This permission displays the Search/Add link on the Administration Main Menu page. The following options are enabled on the Administration Main Menu page when System Administration is enabled: IRMS VIS Date Defaults Doses Administered Report Configuration Search/Add User Users Logged In User Reports Define Schools Define School District Restore Archived Patient Clear DQA Data Manual Deduplication Separate Bad Merges Ambiguous ID Run Deduplication Master Deduplication by External Source Schedule Recurring Deduplication Merge History Report Stop Scheduled Deduplication Define Deduplication Reasons Annual School and Grade Updates Define Report Series SN Forecast Settings School Requirements Manage Grade Levels (Only Registry Client users with the IWeb System Administration permission can access the PHC Hub App Settings page.)
Terminate Session	This permission displays the End Session link on the Administration Main Menu page. It also enables the User Logged In and User Activity Tracking links. See User Management Settings.
UFM Access	This permission displays the Scheduled Reports menu category and the Schedule buttons for specific Registry, Quality, and Administrative reports (from the Reports Module). See Scheduled Reports & Job Queue.
View Pocket of Needs Reports	This permission allows the Pocket of Needs Report to be run and viewed (available under Management Reports). See Pocket of Need Report.
Waitlist Access	This permission displays the Waitlist menu under the Patient menu. The facility must also have the Enable Waiting Room property enabled. See Waiting Room and Search/Add/Edit Facilities.