IWeb User Guide |
If your facility uses the stand-alone VOMS application, the IWeb menu categories of Lot Numbers and Orders/Transfers are replaced with an Inventory Management link that opens the VOMS application. See the VOMS User Guide for more information. |
Authorized users can transfer vaccines between sites within an Organization (IRMS). The Organization does not need a VFC PIN to enable a vaccine transfer as long as a facility has the Facilities > Detail > Vaccine Management > Allow Vaccine Transfers option enabled. Note that providers cannot send transfers to return depots.
Before creating a transfer to an Organization (IRMS), the user should first verify that the Organization (IRMS) is allowed to receive transfers at the Organization (IRMS) level (without a Facility selected) before creating the transfer.
To create a transfer, follow these steps:
The available fields and descriptions for the Create Transfer section of the page are as follows:
Field | Description | |
Sending Organization (IRMS) |
Name of the sending Organization (IRMS). This may be automatically populated. Otherwise, select a sending Organization from the drop-down list. |
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Sending Facility |
Name of the sending Facility. This may be automatically populated. Otherwise, select a sending Facility from the drop-down list. |
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Submitter |
This field automatically populates based on the user ID. |
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Receiving Organization (IRMS), Receiving Facility, or Open Transfer |
Select the Organization (IRMS) or facility that will be receive the vaccine being transferred. This is a required field. An Open Transfers option can also be used, if the logged in user has ordering permissions and all of these administrative options are enabled:
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The following fields are available in the Transfer Details section of the page:
Field | Description |
Transfer Quantity |
Enter the amount of vaccine to be transferred. This value cannot be greater than the available quantity. |
Vaccine |
The vaccine type. This field populates based on the inventory available to transfer. |
Funding Source |
The funding source for the vaccine. |
Lot Number |
The lot number associated with the specific vaccine. |
Quantity Available |
The quantity of doses available to transfer based on the current inventory of the sending Organization (IRMS) or Facility. |
Expiration Date |
The expiration date of the specific vaccine. |
Transfer Reason |
Enter a reason for the transfer. This field is required when the value of the transfer quantity is greater than zero. |
To print a transfer, navigate to Orders/Transfers > Create/View Orders and click the arrow button for the transfer in the Outbound Transfers section. On the Transfer Details page for that transfer, click the Print button. The transfer will display in a new browser tab or window and the Print dialog will open.
To delete a transfer, navigate to Orders/Transfers > Create/View Orders and click the arrow button for the transfer in the Outbound Transfers section. On the Transfer Details page for that transfer, click the Delete button.
The delete action cannot be undone. |
Users with the appropriate access level and permissions can approve transfers from one organization to another.
Transfer approvals appear under the state approver's Organization (IRMS) because there is not an easy method of determining whether a transfer should appear under Depot Approver or State Approver when both types of approvers are used by a state.
To approve a transfer, follow these steps:
If you have the appropriate access level and permissions, and automated messages have been configured, you can send the automated message by clicking Send Message. See the Send Automated Messages topic for more information.
To approve the transfer, click Approve Transfer.
To deny the entire transfer, select the Deny Entire Transfer checkbox, select an Entire Transfer Denial Reason, and click Save.