Administrative users for a facility can define their Mass Immunization Module defaults for a clinic (Settings > Facility Settings). Once the default settings are set for the facility, the defaults for all users linked to the facility using the Mass Immunization Module or the standard IWeb application will be set. However, these settings are independent of each other - you can define different defaults between the two applications for the same facility for the same time period. For example, a lot number defined as a default in Mass Immunizations is not automatically the default in the standard IWeb application, unless that same lot number is defined in IWeb. Also, individual users may override these facility settings by entering their own personal settings (if the Use Facility Settings option located above Patient Settings on the Personal Settings page is deselected/disabled).
The Facility Settings page is only available to the Registry Client, Organization (IRMS) Client, and Facility Client with the Default Vaccination Management permission. Once this is configured, the Facility link will appear under the Settings menu. Users can then enter the default settings for the facility they are linked to in their login credentials. IRMS users must select a facility prior to setting the defaults.
The six categories of Facility default settings are:
To open a section to enter and select the defaults, click the click to update or click to add links located next to the section names.
After entering or updating the default information, click the Save button to save the changes in each section. To cancel without saving and return to the main Facility Settings page, click Cancel. To stay in a section but clear all of the fields to start over, click Reset.
| CAUTION: Remember to save your changes! If you click on a link in the menu before saving your changes, the changes will be lost. |
If an error occurs, the error message will appear in red at the top of the screen.
Enter or select information for the following patient default fields: Primary Care Physician, Facility (which will be pre-populated), Language, Birth Country, Birth State, City, State, Zip Code, County/Parish, Phone Area Code, and District/Region. The information you enter or select here will appear as the default entries in these fields on patient-related screens, but can be overridden.
Select the Vaccinator from the drop-down list. The Facility field will be pre-populated. These will appear as the defaults on the screens that display these fields.
You can enter the defaults for multiple different vaccines and anatomical injection routes in this section. Click the click to add link and select or enter the information for the following fields, then click Save: Vaccine Description (required), Anatomical Injection Site, Anatomical Route (required), and Age Range (required).
A state-configurable option for facility inventory managers can be set up for a facility to allow the use of facility-wide lot number defaults. If a user does not have lot number defaults set up in their personal settings, the inventory manager's defaults are used. However, if the user does have lot defaults set up in their personal settings, they override the facility inventory manager's settings.
To add a new lot default, click the Default Lot Numbers link, enter the information and click Save. All of the fields are required.
To edit an existing lot default, click Edit, make the updates, and then click Update.
To remove an existing default, click Remove. Be careful when removing defaults, as this action cannot be undone.
| Field | Description |
|
Organization (IRMS) |
Select the Organization (IRMS) or Organization (IRMS) Group from the drop-down list, or select Do Not Limit. The default is the user's IRMS. |
|
Facility |
Select either a facility from the drop-down list or the Do Not Limit option. |
|
VFC PIN |
Select a VFC PIN from the drop-down list. |
|
Active Lots |
From the first box, select one or more vaccines and click the >> button to move the selected item(s) to the second box, which holds the list of selected vaccines. Use the shift key to select multiple vaccines listed in order, and use the CTRL key to select vaccines that are out of sequential order. To remove one or more vaccines from the second box, select the vaccine(s) and click <<. |
The vaccine information sheet (VIS) is a publication containing information regarding an immunization. These information sheets are periodically updated, reprinted, and tracked from within the application.
To add a new VIS publication date default, select a vaccine description and enter at least one date, then click Save. Only the vaccine description is required.
To edit an existing VIS publication date default, click Update, make the changes, and then click Save.
To remove an existing VIS publication date default, click Delete. Be careful when removing defaults, as this action cannot be undone.
| Field | Description |
|
Vaccine Description |
Select the vaccine for which you are entering default VIS publication dates. The default VIS publication dates for this vaccine will automatically pre-populate when this field appears on a screen/page. This is a required field. |
|
Publication Date 1 |
Enter the date of the publication for each antigen of the vaccine, in MMDDYY format. |
|
Publication Date 2 - 4 |
Enter the date of the publication for each composite shot, in MMDDYY format. |
This section is used to set up the default for the vaccine amount that will automatically pre-populate on the Vaccination Detail and Vaccination Add/Edit screens.
To add a new vaccine volume default, enter the information and click Save. Both fields are required.
To edit an existing vaccine volume default, click Update, make the changes, and then click Save.
To remove an existing vaccine volume default, click Delete. Be careful when removing defaults, as this action cannot be undone.
| Field | Description |
|
Vaccine |
Select the vaccine for which you are entering default volume. The default volume for this vaccine will automatically pre-populate when this field appears on a screen/page. This is a required field. |
|
Dosage Default |
Enter the dosage amount to be displayed on the Vaccination Detail and Vaccination Add/Edit screens, in decimal format without "cc". (For example, enter 1.0) This is a required field. |